Senate Bill No. 542
(By Senator Minard)
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[Introduced March 21, 2001; referred to the Committee on
Government Organization.]
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A BILL to amend and reenact section ten-a, article three, chapter
twelve of the code of West Virginia, one thousand nine hundred
thirty-one, as amended, relating to removing the purchasing
division of the department of administration from the
purchasing card program.
Be it enacted by the Legislature of West Virginia:
That section ten-a, article three, chapter twelve of the code
of West Virginia, one thousand nine hundred thirty-one, as amended,
be amended and reenacted to read as follows:
ARTICLE 3. APPROPRIATIONS, EXPENDITURES AND DEDUCTIONS.
§12-3-10a. Purchasing card program.
Notwithstanding the provisions of section ten of this article,
payment of claims may be made through the use of the state
purchasing card program authorized by the provisions of this
section. The auditor, in cooperation with the secretary of the
department of administration, may establish a state purchasing card program for the purpose of authorizing all spending units of state
government to use a purchasing card as an alternative payment
method when making small purchases. The purchasing card program
shall be conducted so that procedures and controls for the
procurement and payment of goods and services are made more
efficient. The program shall permit spending units to use a
purchase charge card to purchase goods and services. The amount of
any one purchase made with the purchase charge card shall not
exceed the amount contained in the jointly proposed rules of the
auditor and the purchasing division of the department of
administration proposed by the auditor in accordance with the
provisions of article three, chapter twenty-nine-a of this code:
Provided, That purchasing cards may not be utilized for the purpose
of obtaining cash advances, whether the advances are made in cash
or by other negotiable instrument. Purchases of goods and services
must be received either in advance of or simultaneously with the
use of a state purchasing card for payment for those goods or
services. The auditor, by legislative rule, may eliminate the
requirement for vendor invoices and provide a procedure for
consolidating multiple vendor payments into one monthly payment to
a charge card vendor. Selection of a charge card vendor to provide
state purchase cards shall be accomplished by competitive bid. The
purchasing division of the department of administration auditor
shall contract with the successful bidder for provision of state
purchase charge cards. Purchase charge cards issued under the program shall be used for official state purchases only. The
auditor and the director of the purchasing division of the
department of administration shall jointly propose rules for
promulgation in accordance with the provisions of article three,
chapter twenty-nine-a of this code to govern the implementation of
the purchase card program.
NOTE: The purpose of this bill is to remove the purchasing
division of the department of administration from the purchasing
card program process.
Strike-throughs indicate language that would be stricken from
the present law, and underscoring indicates new language that would
be added.